Regulatory Advocacy Associate

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Please attach the following files

Please upload either a word or PDF version of your cover letter for this position.
Please upload either a word or PDF version of your current resume.
Such as letters of recommendation, work examples, etc.

I certify that all the information submitted by me is true and complete, and I understand that if any false information, omissions, or misrepresentations are discovered, my candidacy may be rejected and, if I am employed, my employment may be terminated at any time. I authorize the American Academy of Orthopaedic Surgeons (AAOS) to conduct employment reference checks. I understand that I may request that AAOS share with me the nature and substance, but not the source of the information so provided.

You must agree to the disclosure statement provided in order for us to accept your application.

You will receive confirmation after we have received your application.

You are self-motivated, demonstrate grace under pressure and possess the ability to work both independently, as well as within a team. You have superb organizational and project management skills. You use your excellent interpersonal skills and confidence to ensure processes run smoothly. You are attentive to details and adhere to varying deadlines and deliverables.  You are creative, disciplined and committed to making a difference in the world of orthopaedics.

If this sounds like you, please read on!  

The Regulatory Advocacy Associate supports the efficient operation of the Regulatory Science & Advocacy unit through the coordination of committee communications, organization of events, and submission of timely and accurate financials. Provides functional support to all committees, workgroups, and other volunteer structures within the unit. Processes and submits expense, coordinates invoicing, assists with application and administration of grants. Point of contact for Kappa Delta Awards and other event partners.

Provides functional support for committee and volunteer structures within the unit. Coordinates meetings and calls, including member scheduling, travel and logistics, primary contact with venue and vendors.  

Develops and circulates committee communications in collaboration with primary liaisons, including materials for Council, Board, and CAP meetings. Provides committee members with scheduled communications on project status updates, relevant publications, upcoming courses, and other items of interest. Disseminates agenda materials, minutes, and other reports, as directed.

Organizes the submission of grant applications in support of research symposia and other projects. Secures necessary background materials from primary investigators, ensure receipt of necessary documents, assemble and format submission content. Assists with submission of required grant reports.

Supports budgeting, financial reporting, invoicing and reimbursement processes for the committees and staff. Maintains current cost information for meetings and events to assist in accurate forecasting and timely submission of grant reporting.

Creates and maintains web content for committee and team projects and products. Updates links for meeting registration, application submission, and award announcements. Works with appropriate staff to coordinate the web launch of new products and content.

Coordinates the application, evaluation, selection and award process for the Kappa Delta Foundation awards. Organizes committee selection of winners, award distribution, and communications related to these activities. Supports the creation of promotional materials, liaises with Kappa Delta Foundation administrative staff.


5-10 days per year



  • Bachelor’s degree, health administration, public administration, communications or life sciences preferred
  • 1-3 years general administration and/or project coordination experience in a non-profit, membership, or health care association setting
  • Demonstrates excellence in communication (oral and written) skills, proofing, editing and formatting skills
  • Exceptional member relations skills and service orientation
  • Attention to detail
  • High level of skill with the MS Office products
  • Strong project management and organizational skills
  • Desire to learn new skills and develop new knowledge  


  • Association experience.
  • Grant application and administration experience.

If this describes YOU, please apply by sharing the following:   

-Clearly communicate why you are the ideal candidate for this role, providing specific examples and experiences as proof points.

-Attach your resume, cover letter and any additional materials that support your application.   

Location: Rosemont, IL
Apply for this Position Job code: HR/RAA
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