Legal Operations Associate

Rosemont, IL

Your superior skills in organization, communication and time management are unparalleled. You have the innate ability to work independently and responsibly, prioritize, exercise good, independent judgment and initiative and respond quickly in a dynamic environment. You are technologically savvy, cooperative, supportive and live and breathe a “can do” attitude. You have integrity, confidence, and radiate credibility with all levels in an organization, and its members. 

If this sounds like you, please read on!   

The Legal Operations Associate coordinates AAOS’s contract review, approval, execution, and retention process to enhance department operations, efficiency, and responsiveness. Provides primary administrative and client-facing technical support for AAOS’s electronic contract management platform. Drafts training materials and other resources to educate staff on the electronic contract management platform and other Office of General Counsel (“OGC”) services. Provides administrative support for the AAOS Professional Compliance Program, as requested.  Establishes and maintains files for the OGC, including files regarding litigation, invoices, and legal filings.  Performs a wide variety of detailed and complex administrative tasks for the OGC, frequently of a confidential nature with minimum guidance. Assists with reports and other spreadsheet-based tracking projects, and permission requests for use of AAOS intellectual property. Provides special project and other support to the OGC, as needed.    

Provides administrative services to General Counsel and Assistant General Counsel. Prepares committee agenda books as needed. Conducts basic legal research under the direction of the General Counsel or Assistant General Counsel. Assists with phone calls and emails from the public, staff, or members, researching and/or providing information requested. Updates and maintains the departmental webpages on the company intranet and internet.  

Establishes, organizes, and maintains files, including files regarding litigation, invoices, and legal filings. Is able to provide documentation and information about files in a timely manner. Knowledgeable about the status of various AAOS legal cases.  

Oversees and coordinates the AAOS contract review, approval, execution and retention process.  Ensures contracts are viewed and signed within timelines. Tracks, retains and files fully executed contracts for future reference. Provides primary administrative and client-facing technical support for AAOS’s electronic contract management platform. Submits tickets with third-party vendor to resolve issues with contract management system. Assists General Counsel and Assistant General Counsel in the preparation of bi-annual contract reports.  Conducts contract orientation training for new staff. Assists Assistant General Counsel with the development of additional training topics and materials, as well as updates to those materials, including posting on the internal website.  

Supports the Assistant General Counsel and the Compliance Specialist in the administration of the AAOS Professional Compliance Program. Serves as meeting organizer for virtual grievance hearings.          

Processes departmental invoices for payment; maintains accurate and organized accounts of OGC expenses, including payments from insurance companies. Submits legal invoices to insurance carriers, where applicable, for reimbursement.  

Receives, routes, and prepares correspondence for the OGC, independently whenever possible, preparing drafts for review within established guidelines, such as cease and desists letters, responses to patient complaints, and contract termination notices.   

Assists with presentations, reports and other spreadsheet-based tracking projects. Provides special project and other support to the OGC, as needed.   

Maintains a high level of skill with Microsoft products. Strong drafting and proofing/editing skills. Must be able to create, update, and manage programs/formats, tables of contents, Adobe documents, PowerPoint presentations, export queries, and pivot tables. Must be able to review and understand spreadsheet data and explain data sets to the OGC and clients.  

Exemplifies the following essential values of the Academy: 

  • Teamwork: Effective collaboration and team-focus to solve complex problems and drive innovation. 
  • Empowerment: The authority, information, and skills to make decisions and drive results. 
  • Accountability: Ownership of process and results that drive decisions and ensure implementation. 
  • Mindset of Growth/Continuous Learning:  Focused on and invested in self and staff development to become more adaptable, making the Academy more agile, innovative, and sustainable. 

Travel: 

  • Up to 5 days per year 

Qualifications

 Required

  • Minimum of 2 years of college-level study 
  • Minimum of 2 years of contract management or another database experience 
  • Demonstrates maturity, confidentiality, accuracy, discretion, and the ability to work efficiently and well with others.  
  • Must be detail-oriented with strong data analytics skills 
  • Demonstrated abilities in oral and written communication, interpersonal skills and organizational skills
  • Advanced computer skills or experience, including word processing, spreadsheets, electronic editing 
  • Strong ability to problem-solve autonomously 
  • Willing to work both collaboratively and independently, as the situation requires 
  • Motivated to learn new skills and tools, and able to adapt to changes in processes and programs.  

Desired Qualifications: 

  • Undergraduate degree 
  • Prior experience in project management 

 If this describes YOU, please apply by sharing the following:   

-Clearly communicate why you are the ideal candidate for this role, providing specific examples and experiences as proof points.

-Resumes must be accompanied by a cover letter with salary expectations to be considered. 

Please note:

This position is based in Rosemont, Illinois and is open to applicants who are able to relocate to commuting distance to that office.

AAOS requires all employees to be fully vaccinated against COVID-19. An applicant (i) who is disabled or who has a qualifying medical condition that contraindicates a COVID-19 vaccination, or (ii) who objects to being vaccinated on the basis of a sincerely held religious belief, observance or practice may request a reasonable accommodation. This determination will be made on a case-by-case basis and in accordance with applicable law and public health guidance. Any medical information concerning an applicant's disability will be treated as a confidential medical record in compliance with applicable federal, state and local laws.  Exemptions from the vaccine policy may also be provided to fully remote positions that do not involve any business travel or in-person work activities.

JOB CODE: HR/LOA21