Research and Quality Coordinator
Your superior skills in organization, communication and time management are unparalleled. You have the innate ability to work independently and responsibly, prioritize, exercise good, independent judgment and initiative and respond quickly to changing priorities. Flexing your multi-tasking superpowers, while working with physician members is extremely gratifying to you. You are technologically savvy, cooperative, supportive and live and breathe a “can do” attitude. You have integrity, confidence, and radiate credibility with all levels in an organization, and its members.
If this sounds like you, please read on!
The Research and Quality Coordinator performs multifaceted and complex tasks with minimum guidance for the Council on Research and Quality (CORQ), the Research and Scientific Affairs (RSA) Department and its Director. Maintains the RSA Department budget and quarterly rolling forecasts. Keeps abreast of AAOS policies and train new staff in these policies and procedures. Provides staff support to the Council (CORQ), the Board of Directors (BOD), and the Committee Appointment Program (CAP) Committee.
Provides support to the Council on Research and Quality (CORQ): maintains current and historical CORQ information; organizes CORQ meetings; assists with the development of the agenda for all CORQ meetings including writing some agenda items, and collecting and coordinating the background materials; takes and prepares minutes for CORQ action; organizes biannual teleconferences for the CORQ. Maintains a list of action items and follows-up as necessary with CORQ members, sub-groups and task forces, including scheduling and participating in teleconferences. Participates in regular teleconferences with the Council Chair and Department Director to review status of CORQ activities. Coordinates CORQ activities with the Committee Appointment Program (CAP) by keeping abreast of Council terms and vacancies, creating and posting positions, working with the applicants, Department Director and Council Chair to coordinate position appointments with CAP, and drafting correspondence to departing and accepted Council members.
Prepares RSA department and CORQ budgets and quarterly rolling forecasts, assists in creation of business plans for new CORQ programs; and works with Finance department and Director on budget planning, strategic planning, and long-term forecasts. Ensure that all finance and accounting deadlines are met by the RSA department. Processes bills and reimbursement vouchers, reconciles ledger; assists in preparation of budgets and time allocation spreadsheets, and assists Department Director in making decisions about budget and staff allocations for projects and completion of the Annual Program of Work.
Coordinates external activities for the Council on Research and Quality. Works with Office of Government Relations (OGR) staff to coordinate activities between CORQ and Council on Advocacy (COA), including quarterly meetings with CORQ and COA chairs and regular meetings with CMS and AHIP. Assist with the preparation of educational materials to communicate CORQ activities at meetings such as the National Orthopaedic Leadership Conference (NOLC), BOS and BOC business meetings, the AAOS BOS/BOC Fall Meeting, the AAOS Annual Meeting, the Orthopaedic Quality Institute (OQI) and others as needed. Provide staff support for AAOS Board of Directors Project Teams and Board of Specialty Societies symposia.
Coordinates preparation of materials for groups that represent the Department of Research and Scientific Affairs and the Council on Research and Quality to other AAOS entities. These entities include the Board of Directors, the Committee Appointment Program Committee, the Finance Committee, and the Board of Specialty Societies. Coordinates preparation of materials necessary for approval of CORQ projects. Advises other departmental staff of these deadlines. Prepares letters of endorsement for external research projects as approved by CORQ.
Coordinates content development and publishing for the quality and research sections of the AAOS website with the assistance of RSA department staff. Manages office functions. Tracks and notifies staff of upcoming Council, Committee, Finance, and Board meetings, ensures that deadlines for material needed for these meetings are met. Receives and routes RSA correspondence. Trains new Departmental employees in AAOS and Departmental policies and procedures. Routinely updates Academy personnel information, including departmental guide to staff and its responsibilities. Oversees and maintains RSA physical operations, including maintenance of equipment and furnishings.
Up to 7 Days per year
· Undergraduate 4-year degree in liberal arts or a related field
· Minimum of at least 3-5 years’ experience demonstrating the ability to work independently and exercise excellent judgment.
· Superior oral and written communication skills, ability to establish and maintain relationships with members, representatives of other organizations, government officials, and staff at all levels. Also requires maturity, a strong sense of professionalism, and discretion.
· Demonstrated proficiency in time management, planning, organizational skills and attention to detail.
· Demonstrated proficiency with office procedures, systems and equipment; with Microsoft Office Suite including Outlook, Word, and Excel; and aptitude for quickly learning new software applications.
· Experience with finance and budgeting.
· Database experience
· Association experience
If this describes YOU, please apply by sharing the following:
-Clearly communicate why you are the ideal candidate for this role, providing specific examples and experiences as proof points.
-Resumes must be accompanied by a cover letter with salary expectations to be considered.